Writing eTips UpWrite Press - We Make Writing Work For You
September 2007 UpWrite Press - We Make Writing Work For You

The Writing Process: Drafting the Closing
The closing is an important part of any writing. Without a well-crafted ending, a message can seem abrupt and incomplete. Worded properly, your ending can leave the reader with a powerful sense of your overall message.

An effective closing should do some or all of the following:

  • Restate your main point and offer conclusions. Leave the reader with a solid overview of your message.
  • Suggest further action or follow-up. Offer help or propose a next step.
  • Focus on the positive. Express appreciation and give suggestions for possible future dealings.
  • Provide a personal connection. Include contact information.
  • Give a sense of finality. Use strong, energetic verbs.

Also avoid being apologetic, defensive, unfocused, or so abrupt that you leave your reader hanging. Closings should be brief, but they are crucial to giving your writing a sense of confident completion.

You can learn more about drafting the closing on page 129 of Write for Business: A Compact Guide to Writing & Communicating in the Workplace.

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That Little Extra
We can’t stress it enough: Proofread, proofread, proofread. Even a simple transposition of two letters can convey a sense of carelessness. Read your copy out loud, and listen for errors in wording. Check the dictionary for the spelling of any words you are uncertain about, and ask a coworker to check your writing as well. Your attention to detail will reflect your professionalism.

Join Our Writers’ Forum
We invite you to be part of our monthly eTips. Each month we pose a question or problem regarding the use of writing in business. Send us your reply along with your name, your company’s name, and a brief description of what you do. We will print the best responses, and you will get your name out to our more than 5,000 subscribers! (We reserve the right to edit your remarks for fit and suitability.)

September Writers’ Forum Topic
How is writing training incorporated into your office? In-services? Seminars? What writing support does your office offer? What would you like to see offered?

Email your response to writersforum@upwritepress.com. Write "September Writers’ Forum" in the subject line, and you could see your reply in the eTips Mid-Month Mini.

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